Experience: 1 - 6 yrs. | Opening: 1
Education:Any Graduation
Nationality: Any Nationality
Industry Type:Industrial Products / Heavy Machinery
Salary: AED 3,000 - 3,500 ($811 - $946)
Functional Area:Administration Aug 17,2025
Job Description
- Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
- Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
- Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
- Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
- Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
- Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
- Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
- Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
- Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.
Desired Candidate Profile
- Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.
- Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.
- Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.
- Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.
- Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.
- Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.
- Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.
- Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.
- Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.
- Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.
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