Role : Collection and Administrative Assistant
Location : Abu Dhabi
Role Purpose:
Supporting MPM legal & collection operations & support to Property Management - UAE.
KEY METRICS:
- Revenue:
- Expenses:
- Net Income:
- Assets:
- Headcount:
- Number of branches:
- Number of ATMs:
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Number of Direct Reports:
Key Accountabilities of the role
Overseeing day-to-day operations.
- Managing administrative budgets.
- Maintaining corporate relationships.
- Monitoring operating expenses.
- Liaising with HR and other departments.
- Updating Attorney. on business performance
- Carry out all the responsibilities in accordance with the company policies and applicable procedures.
- Follow up bounced cheques and emphasize that they are collected ASAP.
- Checking the non-collected cheques and reviewing the required supporting documents and prepares the missing to ensure they are in proper format for police stations acceptance.
- Taking the legal action against the non-collected cheques by transferring them to the law firms and prepares the required reports.
- Solving problems relating to bounced cheques and police cases.
- Respond to inquiries on a variety of matters such as the status of pending bounced cheques, last updates of police cases, administrative and court rules.
- Following up the cases updates with the law firms and update the system regarding the same.
- Following up the deposited amounts in police stations with the law firms and collect it.
- Receiving the invoices from law firms and review it, proceed in oracle system.
- Following up the payments of the legal fees with accounts Dept. and hand it over to the law firms.
- Providing information & direction to the interested parties.
- Prepare reports on status of the bounced cheques and police complaints.
- Timely and efficient completion of routine / job related tasks and responsibilities.
- Ensure all bounced cheques are followed up on daily and weekly basis.
- Provide the monthly reports to the Managers accurately and punctually.
- Comply with updated NEW policy, SOP or procedures released and arrange to attend training if required.
- Meeting with the tenants and owners to explain the status of their cases.
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Meeting with the law firms' representatives to discuss the cases updates and all of the related subjects.
Specialist Skills / Technical Knowledge Required for this role:
- Diploma or bachelor’s degree with knowledge of banking and accounting business
- Fluency in English & Arabic (written / spoken).
- Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
- Strong oral and written communication skills.
- Excellent organizational skills.
- Office administration experience.
- Problem Solving Skills:
- Reporting skills.
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Excellent critical thinking, analytical, reasoning, and negotiation skills.
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