At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Purpose of the role
This role focuses on delivering high-level executive support to the UAE CEO, contributing to the smooth and efficient running of the office and enabling the CEO to focus on strategic priorities. in a dynamic and fast-paced executive environment. This role goes beyond traditional administrative support, requiring board-level exposure, cross-functional communication skills, and the ability to
act as a trusted advisor and extension of the CEO. The successful candidate will provide strategic support, manage high-level stakeholder relationships, and help drive key executive initiatives.
Your Responsibilities
- Board & Executive Support:
- Coordinate all aspects of board and executive committee meetings, including scheduling, agenda
preparation, distribution of pre-reads, and taking and circulating detailed minutes. - Ensure the CEO is fully briefed and prepared for board meetings, investor updates, and leadership reviews.
- Track and follow up on board action items and ensure timely execution of resolutions. Maintain accurate records of board and governance documentation in strict confidence.
- Coordinate all aspects of board and executive committee meetings, including scheduling, agenda
- Executive-Level Communication:
- Draft, proofread, and manage high-level internal and external communications on behalf of the CEO.
- Serve as the first point of contact between the CEO and senior stakeholders, clients, partners, board
members, and regulators. - Represent the CEO with professionalism and discretion in all communications.
- Prepare executive briefing notes, business updates, and presentations for external meetings and strategic
engagements.
- Stakeholder & Relationship Management:
- Liaise effectively with C-suite executives, board members, clients, vendors, and internal departments on
behalf of the CEO. - Build and maintain trusted relationships with key external and internal stakeholders.
- Support the CEO in investor, client, and regulatory engagement activities.
- Coordinate executive-level events, including leadership retreats, investor meetings, and confidential off-site
engagements.
- Liaise effectively with C-suite executives, board members, clients, vendors, and internal departments on
- Project & Strategic Support :
- Assist in the tracking and management of strategic projects, ensuring progress, timelines, and deliverables
are maintained. - Prepare executive dashboards, reports, and summaries from leadership meetings or strategic initiatives.
- Conduct research and prepare reports and recommendations on market intelligence, competitors, or
business opportunities as required. Ensure the CEO’s office is operating in alignment with the broader goals of the business.
- Assist in the tracking and management of strategic projects, ensuring progress, timelines, and deliverables
- Executive Office Operations:
- Serve as the right hand to the CEO, managing their calendar, travel, priorities, and communications with a
high degree of confidentiality and accuracy. - Filter and prioritize incoming issues, correspondence, and requests, determining the appropriate course of
action. Lead or supervise administrative staff within the executive office, if applicable. -
- Serve as the right hand to the CEO, managing their calendar, travel, priorities, and communications with a
Required Qualifications
Successful applicants will ideally have prior relevant experience in a similar type of corporate, professional services business working
in administrative, customer service or client-facing positions and be able to evidence the following attributes:
- Strong organizational and multitasking abilities
- Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other
associates. - Intermediate/Advanced MS Office skills/IT literacy – especially Outlook (experience of arranging meetings across
multiple time-zones a bonus) and PowerPoint - Ability to work independently and collaboratively in a fast-paced environment
- High level of discretion and professionalism
- Prior experience in administration or executive support role is preferred
- Understanding of the retail broking industry is preferred
- Experience with attending executive meetings, and meeting tracking.
- Experience supporting C-level executives or working in a multinational/board-governed organization
- Ability to anticipate needs and proactively solve problems
- Polished, professional presence with strong interpersonal and client-facing skills
- Flexible and adaptable with a service-oriented mindset
- A minimum of 5 years experience working at C-Suite level in a similar role.
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 13,100+ Associates doing business in over 155 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.