Position Title: Executive Secretary to Chairman
Location: Dubai & Saudi Arabia
Company: Delham Group
Industry: Investment & Property Management
Experience Required: Minimum 7 years in a similar field
Salary: To be discussed (based on experience & qualifications)
Position Overview:
We are hiring a highly skilled and discreet Executive Secretary with a minimum of 7 years’ experience supporting C-level executives in investment firms and/or property management companies. The successful candidate will act as the right hand to senior leadership, anticipating needs, managing confidential information, and ensuring seamless daily operations across departments.
This is not a basic admin role. We are looking for a top-tier professional with the maturity, foresight, and business intelligence to represent executive leadership in high-level environments.
Key Responsibilities:
- Serve as the primary point of contact between the executive office and internal/external stakeholders.
- Prepare confidential investment reports, property performance summaries, financial presentations, and executive briefings.
- Coordinate and prioritize complex calendars, appointments, board meetings, and high-level discussions.
- Review, draft, and manage strategic correspondence and legal documents related to investment and property transactions.
- Liaise with legal, finance, and senior management to ensure execution of key decisions and follow-ups.
- Manage and track confidential files, investor agreements, tenancy contracts, and licensing documents.
- Arrange and manage executive travel, visas, business itineraries, and protocol-sensitive engagements.
- Provide executive-level support during negotiations, investment reviews, and project evaluations.
- Handle time-sensitive and mission-critical matters with absolute discretion, urgency, and professionalism.
- Maintain a high degree of emotional intelligence, confidentiality, and integrity at all times.
Qualifications & Requirements:
- Bachelor's Degree in Business Administration, Management, or a relevant field
- Minimum 7+ years of executive-level support in investment companies or property development/management.
- Exceptional English communication skills (verbal and written); Arabic is an added advantage.
- Strong command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and business documentation.
- Proven ability to work under pressure, manage multiple deadlines, and handle complex business environments.
- Strong understanding of investment portfolios, asset documentation, real estate operations, and executive business protocol.
- Mature, proactive, resourceful, and highly organized with the ability to anticipate needs and work independently.
Compensation & Benefits:
- Salary: Attractive – To be discussed during the interview based on profile and experience.
- &Annual leave, medical insurance, and other benefits as per UAE & Saudi Labor Law
- Opportunities for growth and long-term stability within a well-established organization.
Application Process:
If you meet the above requirements and are ready to take on this high-responsibility role, please send your updated CV to [email protected] with the subject:
"Executive Secretary
Only shortlisted candidates with relevant experience will be contacted.
Job Type: Full-time
Pay: AED6,000.00 - AED9,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Preferred)
Willingness to travel:
- 100% (Preferred)
Application Deadline: 30/07/2025
