HEAD OF WAREHOUSE AND LOGISTICS SECTION

As a Head of Warehouse and Logistics Section you are expected to develop the inventory management strategy to control costs, reduce expenditure, and rationalize inventory at the University of Sharjah. Plan, organize, and manage inventory movement, storage, and control; and ensure that proper inventory accuracy is maintained. As well as identify opportunities for operation inventory improvements and adequate implementation of operational best practices and UOS bylaws.

• Monitor day-to-day warehouse and logistics activities and ensure that business processes and workflows are executed correctly and efficiently. As well as ensure that work tasks are distributed between team members fairly and professionally.
• Oversee activities related to organizing the warehouse, storing and categorizing goods and materials, processing shipments, and keeping track of the cost, productivity, accuracy, and timeline targets.
• Monitor all warehouse and logistics operations in terms of quality, quantity, stock levels, delivery times, transport costs, and efficiency, as well as monitor supplier performance in terms of delivery time and product conditions.
• Coordinate with the Fixed Assets team under the Facilities Planning and Management Department in order to tag, track and accurately maintain all fixed assets at the university campuses by conducting quarterly cycle counts, yearly inventory counts, and reporting any discrepancies, lost assets to the concerned department(s).
• Participate in the hiring process for the section including identifying job requirements, sorting and reviewing candidate resumes, and contributing to the selection and interview process in order to ensure the best and most suitable candidates are selected for the available vacancies.
• Support the director in the development of the Procurement and Supply Chain department's KPIs by providing professional input and advice on developing and achieving the relevant KPIs. As well as report on the section's progress, and submit the necessary action plans for the director. In addition to ensuring that each team member has a good understanding of the section's KPIs and how their roles impact their achievement.
• Participate in the preparation of the department's annual budget, in collaboration with the director and other heads, and track the section's expenditures and ensure they are within the limits of the budget.
  
• Ensure that Health and Safety standards are implemented at all times, and report any matters of concern to the line manager to take the necessary action.

Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.

• Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.

• Excellent knowledge of best-practiced methods for importing goods and services.

• A good understanding of finance for stock management.

• Technical and IT skills, particularly when it comes to database management and spreadsheets.

• A good understanding of the legal requirements of operating a warehouse.

• Excellent customer service skills.

• Project and time management skills.

• Experience in managing teams, including the development and delivery of on-the-job training and mentoring.

• Ability to work with diverse business units and to quickly adapt and understand key business challenges.

• Self-motivated and able to work effectively under minimal supervision when given clear and concise instructions.

• Minimum of Bachelor’s Degree in Business Administration, preferably in logistics and material handling or a relevant discipline.
• Professional qualifications in Warehouse Management, Supply Chain Management, Material Handling, or Storage and Logistics Operations are required.
• 12-14 years of UAE experience in a similar role, preferably in higher education institutions.
Priority to UAE Nationals.