HR assistant - UAE National

Tawazon Chemical Company

Job Responsibilities

Compensation & Benefits – (Operations)

• Process Insurance applications for new addition/deletion/amendment requests promptly & coordinate with the insurance company for the same.
• Prepare & submit updated staff list to the Insurance Provider on a yearly basis.
• Ensure submission of each companies HR Dashboards to GHRD on a monthly basis.
• Ensure that all payroll related entries (Attendance, Airfare, PR Documents) for the assigned companies are accurately applied to the employee & updated on HRMS for Payroll Run.
• Manage Biometric enrolment for each employee on day of joining.
• Maintain office door access card database: Including issuance of access for each employee on day of joining, Deactivating access on the last working day and Add or Transfer access whenever require.
• Maintain up-to-date records for employee bank accounts and intimate the HR Rep about any changes, prior to the WPS upload.
• Maintain employee personnel files on an up-to-date & regular basis; control & maintain the confidentiality of the files at all times
• Manage and maintain the HRMS electronic database, accurately, and ensure all important information are recorded.
• Issuance of company letters (Includes but not limited to: Employee Certificates, NOC, Undertaking, Resignation Acceptance, Experience Letter, Warning Letter, Termination Letter, Change Status and Increment).
• Facilitate all business travel requests as and when required (Consulate Letters, Travel Insurance etc.).
• Verify Training Requisition, Business Travel Expense Reports & Per Diem entitlements to ensure the same is in line with company policy.
• Assist employees who do not have access in HRMS in the application of Leave, Duty Resumption etc.
• Ensure all final settlement procedures for the employees (Cancellation of Visa, Labour Card, Medical Insurance etc.,) are completed as per the EOS policy.
• Ensure all employee requests are attended to, within the defined HR SLA’s & are in line with the company policy.
• Respond to all employee queries in a clear & timely manner.

Labour /Government Relations

• Coordinate for Visa & Labour card renewal formalities with all employees and ensure the same is in compliance with Labour Laws.
• Liaise with Group PRO for Visa and Labour Card renewals; Cancellation of Visa and labour cards for departing employees & other PR related works (Passport Release, MOL Contract updating, etc.).

Educational Qualification Requirements:

A Bachelor’s Degree in HR Management, Business Administration or in another related field.

Skills & Professional Requirements:

• Strong Administrative & Coordination’s
• Excellent Communications
• Good team player
• Understanding of UAE Labour Laws

To support & ensure the smooth day to day operations of Compensation & Benefits department by providing prompt & efficient service to the employees & HR SLA’s/Policies & Procedures

• Compensation & Benefits (Operations) & Implementation of Company Policy & Procedure
• Labour/Governmental Relations