Lead Material Management Systems Administrator

Wood has an exciting opportunity for a Lead Material Management Systems Administrator to join us on a permanent basis. This role requires extensive experience in administering Aveva ERM and involves supporting work processes related to the end-to-end lifecycle management of materials in the execution of EPC projects across the EMEA region.

Remarkable people, trusted by clients to design and advance the world.

Wood has an exciting opportunity for a Lead Material Management Systems Administrator to join us on a permanent basis. This role requires extensive experience in administering Aveva ERM and involves supporting work processes related to the end-to-end lifecycle management of materials in the execution of EPC projects across the EMEA region.

#LI-remote

#Wood #UAE #Sharjah #Engineering

The role

The Lead Material Management Systems Administrator will act as focal point for the Materials Management System (MMS) in the region. 

You will engage with stakeholders to ensure successful rollout of the materials lifecycle management system and associated processes, to ensure the MMS is setup in accordance with the Client’s and Contract / Project’s requirements, and to provide guidance on how the systems should be used in accordance with the requirements of the Business Unit.

You will support different functions (i.e. Engineering, Supply Chain, Quality, Construction) with the correct use of the MMS during the execution of projects.

You will be responsible for assessing upcoming MMS software versions and enhancements and liaise with software vendor to determine the necessary steps.

You will work with other members of the Information Management team with development activities including systems interfaces and reports.

You will prepare documentation associated with the administration of the MMS including training materials, procedures and guides.

Our Clients and Projects 

Designing the future. Transforming the world.

Wood delivers solutions across more than 60 countries with local offices covering all major energy and materials hubs globally. 

For more than 160 years, we have partnered with clients to deliver engineering, advisory and operational solutions to some of the world’s most complex and critical challenges in energy and materials.

What we can offer

• Meaningful and interesting projects Upstream production will continue to play an important role in providing energy security across the globe
• Flexible working arrangements that balance client, team and individual needs offering hybrid working arrangements
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle 
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Typical responsibilities

• Set-up new contracts and projects within the MMS including assistance with new interfaces where required
• When Contracts / Projects use Client’s bulk materials catalogues: Interface with the Clients to obtain a copy of the catalogues, work with the MMS administrator to upload and setup of the catalogues and coordinate ongoing updates of the catalogues
• Assist with the processing of material requirements from engineering design systems (e.g. plant design systems, drafting system, etc.). This requires regular uploads of material take offs (MTOs) into the material management system
• Support requisitioning activities for the different engineering disciplines, including Piping, Mechanical, Instrumentation, Electrical and Structural. The support activities may involve facilitating the tasks or assisting with the preparation of deliverables like material requisitions, depending on project complexity and discipline
• Assist with project material allocations, including soft and hard allocations
• Provision of materials status reporting for various stakeholder groups, e.g. project management, engineering, procurement. This is a key activity that ensures visibility of the materials status, enabling the required actions by the different functions to meet key project milestones
• Provide admin and user training of MMS and attend to user queries
• Develop the MMS Administration Procedure
• Develop training material for users and administrators
• Assist in global alignment / rollout of MMS in the business unit

What makes you remarkable?  

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges. 

Expected: 

• Experience in material management lifecycle activities for EPC contracts 
• Extensive experience with Aveva ERM
• In-depth technical knowledge of project materials, including the requirements derived from local and international codes & standards. As well as client specific requirements 
• Involvement in activities associated with the management of electronic data
• Experience in designing and implementing systems to effectively manage project materials data
• Possess high computer skills, preference for SQL query development, programming in LUA, high Excel functionality knowledge
• Experienced with materials management software either in house or proprietary type
• Strong understanding of 2D/3D CAD systems supporting MMS
• Understanding of how Pipe Classes and commodity code / part numbers are related and drive 3D CAD and plant design to deliver project materials. Advanced knowledge of all the materials management activities within an EPCM organisation
• Advanced knowledge of all stages of the material management lifecycle, including Material Take-offs, Requisitioning, Tendering, Purchasing, Expediting, Inspection, Material Allocation, Shipping, Surplus Management

Desirable: 

• Writing SQL queries to support report development within MMS
• Basic Oracle database knowledge