Office Administrator

Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will possess strong administrative skills and have experience in managing office operations effectively. This role requires exceptional communication and organizational abilities, as well as proficiency in various office management tasks. The Office Administrator will play a crucial role in ensuring the smooth functioning of our office environment while supporting various departments.

Responsibilities

• Oversee daily office operations, ensuring efficiency and effectiveness in all administrative functions.
• Manage scheduling, including calendar management for executives and staff, ensuring optimal use of time.
• Coordinate event planning and logistics for company meetings, training sessions, and other events.
• Supervise office staff, providing guidance and support to enhance team performance.
• Handle vendor management, including negotiating contracts and maintaining positive relationships with suppliers.
• Assist with human resources tasks such as onboarding new employees and managing payroll processes.
• Maintain accurate bookkeeping records and assist with budgeting activities.
• Implement filing systems to ensure easy access to important documents and information.
• Provide clerical support including data entry, document preparation, and correspondence management.
• Manage front desk operations, including answering multi-line phone systems and greeting visitors with professionalism.
• Facilitate training and development programs for staff to enhance their skills and productivity.

Requirements

• Proven experience in office administration or a related field with a strong emphasis on organizational skills.
• Familiarity with QuickBooks or similar accounting software is preferred.
• Experience in medical office management is a plus but not required.
• Strong communication skills, both verbal and written, with excellent phone etiquette.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Experience in schedule management, event planning, vendor management, payroll processing, budgeting, and bookkeeping is highly desirable.
• Demonstrated supervisory experience with the ability to lead a team effectively.
• Proficient in using standard office software applications (e.g., Microsoft Office Suite).
• Strong problem-solving abilities and a proactive approach to challenges. If you are an enthusiastic individual looking to contribute to a dynamic team environment while managing essential office functions, we encourage you to apply for the Office Administrator position.

Job Type: Full-time

Pay: From AED2,555.00 per month