Position Description
The Executive Assistant is responsible for managing the executive’s calendar, handling travel arrangements and logistics, and maintaining both digital and paper-based filing systems. This role involves preparing various documents, processing invoices and expenses, and operating standard office equipment. The Executive Assistant ensures adherence to company policies, maintains confidentiality, and supports a collaborative team environment. The role also includes guest interaction responsibilities, requiring professionalism and a service-oriented demeanor.
Scope
Location: London or Dubai
Language Requirements: Fluent in English (spoken and written)
Key Responsibilities
Policies & Procedures
- Maintain confidentiality and protect company and employee information.
- Adhere to company policies and perform additional duties as assigned.
Communication
- Respond to inquiries professionally and courteously.
- Prepare, proofread, and edit documents for accuracy and clarity.
Collaboration
- Handle sensitive matters with discretion and respect.
- Foster positive relationships and support a collaborative team environment.
Administrative Support
- Manage calendars, travel logistics, and expense reporting.
- Process invoices and billing using Oracle AP and Concur.
- Prepare reports, presentations, and meeting minutes.
- Maintain department records, TEAMS site, and attendance tracking.
Candidate Profile
- 3–5 years of administrative experience, ideally supporting executives
- Skilled in calendar, travel, and logistics management
- Strong communicator with proven collaboration across all levels
- Analytical, organized, and proactive problem-solver
- Proficient in Excel and PowerPoint; tech-savvy and independent
Why Join Marriott International?
At Marriott International, we believe in putting people first. As an Administrative Assistant, you'll be part of a global team that values inclusion, collaboration, and professional growth. We offer a supportive work environment where your contributions are recognized and your career can thrive.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.