In the role of a procurement assistant, one juggles various tasks to ensure smooth purchasing operations in the organisation. These professionals work in tandem with the procurement manager and team, overseeing supplier commitments and ensuring the quality of products or services. Here’s a breakdown of the typical responsibilities that come with this position:
Issuing purchase ordersA procurement assistant's duties include creating purchase orders for suppliers. This process involves specifying the items or services needed, quantities, delivery schedules and other terms.
Supplier relationships managementBuilding and maintaining good relationships with suppliers is essential. Procurement assistants stay in constant touch with suppliers to keep track of orders and handle any issues that might affect deliveries.
Inventory managementThese professionals also manage inventory by monitoring stock levels to know when to reorder. They maintain accurate records of purchases, costs and delivery details, ensuring the procurement database is always current.
As a procurement assistant , you would need a diverse set of skills to effectively manage procurement processes. Understanding contracts, engaging with suppliers and inventory management are just a few of the tasks involved. Here's a look at the essential skills for this role:
Communication skillsExceptional communication skills are vital. You would be liaising with vendors, negotiating contracts and clearly conveying your organisation's requirements. Strong communication skill includes both written and verbal communication, ensuring that you can establish and maintain positive relationships with suppliers.
Analytical skillsA procurement assistant would need to have robust analytical abilities. You would evaluate suppliers based on cost-effectiveness, quality and delivery timelines. Additionally, it's crucial to stay abreast of market and price trends, as well as understand your organisation's purchasing needs. Analysing data to make informed decisions is a key aspect of the role
Organisational skillsOrganisational skills are indispensable. Strong organisational skill involves managing orders, monitoring deliveries and maintaining detailed records, often using complex database systems. Being meticulous and detail-oriented will greatly enhance efficiency in managing procurement tasks.
Negotiation skillsEffective negotiation skills are central to this position. You would be expected to negotiate prices and terms with suppliers to secure advantageous deals for your organisation. This requires a blend of diplomacy and assertiveness, ensuring that you can advocate for your organisation's interests while maintaining positive supplier relationships.
Candidate should be excellent with Microsoft Office and also if they have experience with SAP ARIBA then preferable.
Should have experience in similar field.
Job Type: Full-time
Pay: AED1,500.00 - AED2,500.00 per month
Education:
- Bachelor's (Preferred)
Location:
- Abu Dhabi (Preferred)
Application Deadline: 05/09/2025
Expected Start Date: 15/09/2025