Administration Officer (with knowledge of church and its congregation)

JOB SUMMARY Prefered (Christian for a church with the knowledge of Church and congregation)

• To manage the overall administrative functions of the Church in UAE Dubai, in accordance with the HR policies and practices of the Church.
• Work closely with the Chaplain and or Assistant Chaplain, Church Council,
• Various Ministries, Activity Group Leaders, and Pastors of the Guest Congregations.
• Liaison with the Local Government Authorities and other individuals/organizations related to Church matters

RESPONSIBILITIES INCLUDING BUT NOT LIMITED TO;

1. HTC Property and Services

• Manage HTC property in compliance with legal requirements. Arrange Maintenance and Service Contracts and ensure timely renewals.
• Ensure invoices pertaining to suppliers/service providers are scrutinized thoroughly, promptly, and forwarded to the Accountant for payment processing.
• Ensure utility services are made available as required and all maintenance and repair work is carried out with minimal disruption to work/activities taking place on the premises.
• Carry out regular inspections of the facility to identify damages including deterioration and take adequate remedial measures.
• Responsible for maintaining the security of the Church premises. This would involve periodic checks including beyond normal working hours to ensure the effectiveness of security personnel.

2 Guest Congregations

• Deal with enquires from Guest Congregations and resolve any issues that may arise from time to time
• Receive applications for hall allocation and assign halls as per request and availability. Keep the hall booking system updated.
• Maintain annual agreements and other records related to the Guest Congregation.
• Collect monthly contributions from Guest Congregations and follow-up on pending ones.

3 HR / Administration / Finance

• Supervise and train concerned staff. Prepare and review job descriptions. Participate in annual performance appraisals as required.
• Ensure HR related documents are maintained/updated in an organized and secure manner.
• Authorize the processing of new visas / visa renewals / visa cancellation.
• Ensure all general and medical insurance policies and renewals are effected including raising and follow up on claims in co-ordination with the Lay Treasurer.
• Liaise with Community Development Authority, Immigration, Municipality and other statutory authorities for approvals, permissions, etc.
• Facilitate Church License renewal
• Ensure compliance with HR Policy and procedures
• First point of contact for all general enquiries on the HTC website i) Co-ordinating Council meetings and or any other sub-committees.
• Timely preparation and distribution of materials for the meeting (Agendas, Minutes of Meeting etc.)
• Approve petty cash payments
• Ensure all collected monies are entrusted to accounts immediately as per procedure. Money collected should not be utilized for petty cash and or other expenses.
• Develop and maintain cordial relations with colleagues and guest congregations.

4. HTC Church

• Assist the Chaplain in his liturgical responsibilities when required.
• Ensure membership records of HTC are kept up-to-date.
• Ensure the HTC Website is properly managed and information is updated on a regular basis.
• Oversee the receipt of all monies from weddings, offertory, donations, special collections etc.
• Participate in Holy Trinity Church Council meetings as a non-voting member, act as a secretary in the absence of the Lay Secretary and follow-up on recommendations and approvals.
• Participate in all church subcommittees, as required by the Chaplain.
• Assist in managing the Dubai Christian Cemeteries in collaboration with the Dubai Christian Cemetery Committee.
• The incumbent may have to work additional day/s and hours, without recompense, as required to effectively manage / administer the Church

5. Qualifications

• Graduate, preferably Post-graduate
• At least three years (3) experience in Administration, preferably in a Church or NGO.
• Exposure to facility management would be a distinct advantage.
• Proficient in communication in English Other languages, national or regional including Arabic would be an advantage.

Medical: As provided by HTC for self / dependents as per HTC HR Policy.

Accommodation: Two-bedroom unfurnished apartment excluding water and electricity, normally within the Church premises subject to Council approval OR Allowance.

Annual leave: 30 calendar days after completion of twelve months of continuous service.

Air ticket: For self annually after completion of twelve months of continuous work.

End of term benefits: As per HTC HR Polic

Application Deadline: 25/09/2020

Expected Start Date: 30/09/2020

Job Types: Full-time, Permanent

Salary: AED6,000.00 per month

Experience:

• Administration Officer: 3 years (Required)
• Administration and handling Legal matters in Church or NGO: 2 years (Required)

Education:

• Bachelor's (Required)

Location:

• Dubai (Preferred)

Language:

• English & Hindi (Arabic is an added advantage) (Preferred)