Facilities Administrator

Global leading Facilities Management provider requires an experienced Facilities Administrator to join their team in Abu Dhabi.

Role:
The Office Facilities Administrator is responsible for providing general office services such as photocopying, filing, cleaning, issuing of stationary, managing office equipment and materials and other administration duties assigned by the Senior Facilities Manager (SFM).

Main Responsibilities:
• Manage and maintain the office filing system and shared drive
• Compilation, formatting and printing of the monthly client reports, dashboard and PowerPoint presentation
• Minute taking for external Meetings such as the monthly governance meeting and any adhoc meetings requested by third party contractors or stakeholders
• Preparation of business travel request for hotel bookings and airport transfers for the SFM and Senior staff
• Preparation of POs, maintenance of the PO register and administering the supporting documentation for the financial accountant
• Preparation of the monthly KPI report to be submitted to the client for the monthly KPI Audit
• Visa, EID renewal of management and DSD Staff and arrangement of medicals, labour appointments etc.
• Maintenance of the deployed staff list for both Management and DSD staff. Update staff list with resigned or new joining
• Maintenance of staff contact details and register
• Preparation of Staff timesheets and attendance register
• Assist, manage and co-ordinate updates for the company Quality Management System
• Assist in preparation of any contract related issues, business development, extensions, variations etc.
• Co-ordination with staff for issues such as disciplinary, resignation, emergency leave etc.
• Assist with preparation of any contract related documents where applicable to the role, communication plans, organograms etc.
• Office audits and weekly inspection/walk round
• Weekly soft service pictorial report and collation of audit reports for the weekly meeting
• Complete the daily water tank operation log
• Other duties assigned by the SFM

Salary:
AED 5,000 to 7,000 per month inclusive of fixed allowances.

Qualifications

Essential:
• Higher School Certificate
• Excellent Language Skills – Ability to read & write English fluently
• High level of knowledge in current computer software with essential knowledge of Word, Excel, Outlook (or related programme) and Internet access.

Desirable:
• A degree or diploma in office administration or any graduate discipline

CSG are the Global Talent Experts.

Founded in 2003, CSG began as six independent recruitment agencies. Now, we boast over 200 specialist consultants operating from six offices across Europe, Asia, Australia and MENA, in seven distinct practice areas.

We pride ourselves on our sector expertise; we have specialist teams working in niche markets across Life Sciences & Healthcare, Energy & Natural Resources, Consumer, Transportation, Engineering & Construction, Business Services and Technology. We also provide temporary recruitment services through our contracting arm CRE, working within Construction, IT and Digital Services.

CSG’s vision is to be the first and continuous choice when managing both our clients’ global talent needs and our candidates’ long-term careers. In 2017 alone, we partnered with 435 international clients and made placements in 62 countries. From our proactive executive searches to our Talent Strategy Services, we see ourselves as your talent partners, and that ethos is reflected in everything we do.