Team Coordinator/Admin

Real Estate Consultant - Dubai
AED3,000 - AED5,000 a month

DubaiPermanentAED3,000 - AED5,000 a month

We are looking for a Team Coordinator/Admin to undertake a variety of day-to-day operations on behalf of the team. Your aim is to ensure the smooth operations of the company and correct compliance with legislation and regulations.

Duties and responsibilities:

  • Oversees visitor management and processes; welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries, providing refreshments when required
  • Maintains telecommunication system professionally by following company instructions for in-house phone operation
  • Managing diaries and organising in-house and external meetings, appointments and events for the team members, and updating them on relevant information, tasks and deadlines
  • Typing, compiling and preparing emails, reports, presentations and correspondence
  • Booking and arranging travel, transport and accommodation on behalf of the team
  • Organising and managing databases and filing systems
  • Forecasting, ordering and receiving of office stationery and groceries to ensure that adequate stock levels are maintained
  • Liaises with IT to ensure any IT equipment that is broken or not working is fixed
  • Liaises with building maintenance to report and ensure resolution of any building maintenance issues
  • Liaises with company driver to coordinate document delivery and cheque collection
  • Coordinates mail flow in and out of the office
  • Processes online registrations and applications as instructed
  • Coordinates with Finance Department for any required payments
  • Coordinates with staff in other departments and with external contacts where required
  • Implementing and maintaining HR-specific and general procedures/administrative systems
  • Acts as back up for other Team Coordinators when on leave, absent or during busy periods
  • Maintains safe and clean reception area & meeting rooms by complying with procedures, rules, and regulations
  • Contributes to team effort by accomplishing related results as needed
  • Always look professional and decent with a friendly and pleasant attitude


  • Fluent in spoken and written English, Arabic is a bonus
  • Administrative experience is required
  • Excellent communication skills
  • Excellent organisational and time-management skills and able to multitask to meet strict deadlines
  • The ability to be proactive and take the initiative
  • Integrity
  • Able to work as part of a team and build strong relationship
  • Able to take initiative
  • Flexibility and adaptability

A knowledge of standard software packages and the ability to learn company-specific software if required.

Job Types: Full-time, Permanent

Salary: AED3,000.00 to AED5,000.00 /month


  • admin: 2 years (Required)
  • Coordinator: 2 years (Preferred)


  • Dubai (Preferred)


  • Arabic (Preferred)
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]