Team Coordinator/Admin

DubaiPermanentAED3,000 - AED5,000 a month

We are looking for a Team Coordinator/Admin to undertake a variety of day-to-day operations on behalf of the team. Your aim is to ensure the smooth operations of the company and correct compliance with legislation and regulations.

Duties and responsibilities:

• Oversees visitor management and processes; welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries, providing refreshments when required
• Maintains telecommunication system professionally by following company instructions for in-house phone operation
• Managing diaries and organising in-house and external meetings, appointments and events for the team members, and updating them on relevant information, tasks and deadlines
• Typing, compiling and preparing emails, reports, presentations and correspondence
• Booking and arranging travel, transport and accommodation on behalf of the team
• Organising and managing databases and filing systems
• Forecasting, ordering and receiving of office stationery and groceries to ensure that adequate stock levels are maintained
• Liaises with IT to ensure any IT equipment that is broken or not working is fixed
• Liaises with building maintenance to report and ensure resolution of any building maintenance issues
• Liaises with company driver to coordinate document delivery and cheque collection
• Coordinates mail flow in and out of the office
• Processes online registrations and applications as instructed
• Coordinates with Finance Department for any required payments
• Coordinates with staff in other departments and with external contacts where required
• Implementing and maintaining HR-specific and general procedures/administrative systems
• Acts as back up for other Team Coordinators when on leave, absent or during busy periods
• Maintains safe and clean reception area & meeting rooms by complying with procedures, rules, and regulations
• Contributes to team effort by accomplishing related results as needed
• Always look professional and decent with a friendly and pleasant attitude

Requirements:

• Fluent in spoken and written English, Arabic is a bonus
• Administrative experience is required
• Excellent communication skills
• Excellent organisational and time-management skills and able to multitask to meet strict deadlines
• The ability to be proactive and take the initiative
• Integrity
• Able to work as part of a team and build strong relationship
• Able to take initiative
• Flexibility and adaptability

A knowledge of standard software packages and the ability to learn company-specific software if required.

Job Types: Full-time, Permanent

Salary: AED3,000.00 to AED5,000.00 /month

Experience:

• admin: 2 years (Required)
• Coordinator: 2 years (Preferred)

Location:

• Dubai (Preferred)

Language:

• Arabic (Preferred)