Administrative Assistant

Wood is recruiting for an Administrative Assistant to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for an Administrative Assistant to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

#Wood #UAE #Sharjah #Engineering

The role

This is an exciting opportunity for an experienced Administrative Assistant to join our Iraq Operations Business. This role is full time residential based in Sharjah, UAE

Our Clients and Projects 

Designing the future. Transforming the world. 

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions. 

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region 

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq 
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice 
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market 
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests 
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession 
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.  
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover 
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company 
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones 

Key Accountabilities & Responsibilities:

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions 
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies

What makes you remarkable? 

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Qualifications:

• High school education or equivalent is preferred

Knowledge, skills and experience:

• Five years of project/admin experience in the Engineering and Construction industry desirable
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Oracle experience a plus 
• Ability to correspond and interact with others in a courteous and professional manner 
• Possess good organizational skills 
• Self motivated to learn

Personal attributes:

• Exceptional organisational skills 
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills
• Clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives
• Uses initiative and a proactive approach to problem solving
• Commitment to continuous improvement
• Demonstrates commitment to Wood Values, Visions & Behaviours