Commercial Admin is responsible for managing a wide range of financial duties aimed at streamlining financial processes and ensuring proper management and tracking of funds across various projects and operations. This role involves issuing invoices and LPOs, monitoring operational transactions, preparing financial reports, managing budget, coordinating payment logistics, handling financial communications with clients' finance departments, and providing clear and timely communication to management regarding operational payment processes. The ideal candidate will possess an educational background in Finance or Accounting, proven experience in financial administration in construction industry, strong organizational and communication skills, advanced level proficiency in MS Office, preferably proficiency in accounting software(s), and the ability to work effectively in a fast-paced environment.
- Invoice Issuance, Follow-Up, and Storage: Responsible for issuing invoices, communicate outstanding payments and timelines to the Management, and maintaining organized records of all invoices
- LPO Issuance, Follow-Up, and Storage: Manage the issuance and follow-up of LPOs (Local Purchase Orders
- Operational workforce related payments communication and follow up: accommodation, transportation, equipment, unexpected expenses.
- Monitor Operational Transactions: All financial transactions related to our operations, ensuring accuracy and compliance to the budget.
- Prepare Financial Reports: Prepare weekly, monthly, and annual financial reports as required, providing insights into our financial performance.
- Statement of Accounts (SoA) preparation whenever required.
- Handle Financial Communications with clients' finance departments, ensuring timely follow-up on documentation and informing management of any financial concerns or updates.
- Budget Management: Assist in managing project budgets, including tracking expenses and ensuring adherence to budgetary constraints.
- Timely Payment Logistics: Coordinate payment logistics, both locally and abroad, including timely alerts for upcoming payments and follow-up on proof of payments and operational balances.
- Clear and timely communication to the Management, one person for all operational payment process needs.
- Immediate start or short notice period.
Job Type: Full-time
Pay: AED3,000.00 - AED4,000.00 per month
Application Question(s):
- How do you handle communication and coordination with project managers, subcontractors, suppliers, and other stakeholders regarding commercial matters?
- What software programs or tools are you proficient in for managing commercial project documents, financial data analysis, and reporting?
- How do you approach managing contracts, invoices, and payment processing in compliance with company policies and procedures?
- How do you ensure accuracy and attention to detail when handling commercial documents and financial data?
- When can you start?
- What is your notice period?
- What types of commercial documents are typically managed during a project by a Commercial Administrator?
Education:
- Diploma (Required)
Experience:
- Commercial Admin: 1 year (Preferred)
License/Certification:
- UAE Driving License (Required)
