Real Estate Office Admin

Real Estate Office Administrator – Job Responsibilities

1. Office & Administrative Support

• Manage phone calls, emails, and correspondence with clients, agents, and partners.
• Schedule and confirm meetings, property viewings, and appointments.
• Maintain and organize office supplies, documents, and records.
• Prepare contracts, tenancy agreements, and other real estate documents for signature.
• Assist with filing, data entry, and maintaining a CRM/database of leads and listings.

2. Listing & Marketing Management

• Coordinate property listings on portals (Bayut, Property Finder, Dubizzle, etc.).
• Work with photographers/videographers for property shoots.
• Monitor and renew property ads, ensuring all listings remain updated.

3. Client & Agent Support

• Welcome and assist walk-in clients at the office.
• Support real estate agents with preparing presentations and sales kits.
• Handle inquiries and direct leads to the sales team.
• Follow up on leads and client requests where needed.

4. Financial & Documentation Tasks

• Issue invoices, receipts, and assist with payment follow-ups.
• Keep records of RERA forms, tenancy contracts, and government documents.
• Support in preparing reports for management (sales reports, lead reports, etc.).

5. Government & Compliance

• Handle Ejari registrations and cancellations (if in Dubai).
• Liaise with DLD, RERA, and other authorities for permits or approvals.
• Ensure all documents comply with UAE real estate laws and company policies.

6. Event & Coordination

• Assist in organizing open houses, property events, and team meetings.
• Coordinate with vendors (cleaners, maintenance teams, contractors) for property readiness.

7. General Office Management

• Oversee office maintenance (cleanliness, utilities, etc.).
• Support HR in onboarding new agents/staff (if needed).
• Keep track of agent schedules and provide administrative assistance to the sales team.

What we offer:

Competitive Salary
Health Insurace
Paid anual leave
2 days off/week
European Management

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month

Application Question(s):

• Why you believe you can be the right person for our company?

Experience:

• Real Estate Admin: 2 years (Required)

Language:

• fluen English (Required)

Application Deadline: 31/08/2025