Wood is recruiting for a Senior Document Controller to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Senior Document Controller to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.
#Wood #UAE #Sharjah #Engineering
The role
This is an exciting opportunity for an experienced Senior Document Controller to join our Iraq Operations Business. This role is full time residential based in Sharjah, UAE
Our Clients and Projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
What we can offer
- Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Commitment to continued professional development; development plans that are tailored to your individual needs and interests
- Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
- Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
- Group Life and Personal Accident Insurance: The company provides Life Assurance cover
- The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
- Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
Key Accountabilities & Responsibilities:
- Register and transmit internal, vendor and client documentation for the project
- Check documentation to ensure that formats comply with company and client standards
- Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
- Ensure all project documentation is imported into document management system and filed accordingly
- Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- Archiving and retrieval of historical documentation
- Assist and provide assistance to Wood personnel with respect to any document management system queries
- Quality check of all Documentation prior to issuing/transmitting to client
- Responsible for the handling of requests for new Document numbers/hard copy documentation
- Scanning, printing and copying of project documentation
- Process and record accurately all technical documentation in accordance with agreed procedures
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Run document control reports (if available and required) from the applied company or project document control system
- Ensure document management procedures satisfy project, client and regulatory requirements
- Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
- Monitor progress of in-house and Client reviews of technical data
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Establish a systematic and comprehensive Project Filing System
- Produce exception reports, comment overdue reports and any other reports for Project Management review
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Knowledge, skills, and experience:
- Knowledge of MS Office
- Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
- Knowledge of Adobe
- Communication skills - both written and verbal
- Skills in word processing, spreadsheets, database applications and electronic data management systems
Personal attributes:
- Excellent organisational skills and a logical and ordered approach
- Effective communication and interpersonal skills
- Strong team player
- Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
