Administrative Executive

Middlesex University Dubai
دبي
دوام كامل
منذ 3 أسابيع
Sunset Hospitality Group is currently looking for an Admin to join our team at Bâoli Dubai, our vibrant luxury beach club located in Jumeirah. Bâoli blends high-energy dining, upscale beach vibes, and a glamorous party atmosphere, inspired by its world-renowned sister venues in Cannes and Miami.

The Role includes:

  • Maintaining efficient office services by organizing office operations and procedures
  • Control correspondence, design filing systems, assign and monitor clerical functions 
  • Ensure that the management is informed of any customers’ feedback
  • Prepare the Weekly Food Cost Reports (Weekly Variance Report, Menu Costing, Internal Credit Notes and Retail Stock (if any)
  • Process requisition sheets and petty cash from kitchen and bar in the system
  • Submission of daily sales report (bankable sales page), void transaction detail, promo/discount, complete sales pack and management meals
  • Compile petty cash schedule and complete cheque requisition
  • Deposits daily cash up to the bank
  • Complete the bank deposit slips and ensure its accordance with the bankable sales report
  • Banking of cash (i.e. bank to be finalized, arrange for Group 4 Security for cash collection and deposit)
  • Ensure that credit card sales are checked with sales report and the download from credit card machine
  • Ensure that all cash sales are recounted and checked as per the denomination schedule of the sales pack
  • Monitor actual usage of annual leave in comparison with the leave calendar.  Report any    discrepancy, should there be any. 
  • Coordinate time& attendance related activities and 
  • Work closely with HR Department and carry out required activities 
  • Track leave of absence and report to the management and HR Department 
  • Update WebHR with monthly schedule and report any discrepancies 
  • Follow up employee transfers between locations and take necessary actions 
  • Follow up annual leave, sick leave forms etc. 
  • Share Employee Request Form for new hires and ensure smooth onboarding at the restaurant
  • Coordinate clearance form for the leavers and share relevant document with HR Department
  • Performs other duties pertinent to this job as assigned.
  • Communication & Working Relationships
  • Works closely with colleagues to guarantee effective communication of customer flow and bookings
  • Coordinates with different departments in the Head office to guarantee effective communication and to ensure information transmission at all times



Requirements

  • BA degree in Hospitality Management or Hospitality Degree 
  • Minimum 2 years of experience in a similar position
  • Excellent communication Skills
  • Excellent interpersonal Skills
  • Excellent organizational Skills
  • Strong organizational and time management skills
  • Ability to manage in a diverse environment with a focus on client and customer services
  • Passion for providing the highest standards of service to the guests
  • Ability to work under stress
  • Highly cooperative team spirit
  • Excellent computer skills


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