Document Controller

Parsons - Abu Dhabi

Minimum Clearance Required to Start:

Not Applicable/None

Job Description:

Document Controller

Abu Dhabi, UAE

Strategy and order. These are your lifelines!

You approach each work day by assessing what needs to get done and are ever-aware of staying on target with your time. You, in a word, are Organized. When you get in “focused work mode,” there’s no stopping you. You are analytical and clear-headed and feel a sense of accomplishment at the end of the day knowing it went as it should. Please apply your admirable organizational skills to our organization!

Role:
Under general supervision performs a variety of document control functions for a large program.
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent will be responsible for projects within the large program.
Will have knowledge of both the work processes of document control and also the use of electronic systems like Aconex, Asite, etc. used to manage documentation.

Responsibilities:

  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications

  • Scans documents for electronic storage.

  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.

  • May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.

  • Assists junior document control staff to ensure effective implementation of project-specific procedures.

  • Contributes as a team player who is deadline driven and works well with others.

  • Performs other duties commensurate with functional level and responsibilities.


Requirements:

  • High school diploma (or equivalent) and typically 9+ years of relevant document control work experience.

  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

  • Working knowledge of Electronic Document Management Systems like Aconex, Asite, etc.

  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

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