Sr. Public Relations Officer

adidas - Dubai, Emirate of Dubai

Purpose & Overall Relevance for the Organization:

To coordinate and manage all processes related to labour and immigration formalities, applications/renewals for all full time, temporary and part time employees within adidas Emerging Markets LLC ensuring all legal systems and records are updated in a timely manner without fines or penalties, and ensuring that the Company is abiding with local laws and regulations.

Key Responsibilities:

  • To process, distribute and manage the visa applications, visa renewals, medical reports, passport expiries and transfer processes of all visa and immigration applications.
  • Process all applications through the relevant systems for labour contracts, medical tests, Emirates ID, and immigration, via the authorised government systems and centres.
  • Prepare all expense reports and ensure that funds are available for all new applications.
  • Ensuring all records for the company on the Labour system are up to date and within the quota.
  • Coordinate/Partner with PRO Service Provider and track daily progress of applications to ensure completion.
  • Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures.
  • Maintain the HR employee records by tracking employee labour contracts, visa and passport expiries and communicate the same to the employee to prepare timely renewals.
  • Maintain all labour contracts, Emirates ID, passport with visa copies, photos, and certificates on the HR network and employee files.
  • Provide general PRO support to departments for any activity involving the local authorities.
  • Process police permissions, NOC and other government required documents.
  • Arrange attestation requisites from Government offices.
  • Deal with general enquires regarding PRO functions promptly and efficiently enhance the level of department service.
  • Be the point of contact internally for employees for all visa and labour related formalities.
  • Utilise available resources in an efficient and effective manner to decrease process time and fees.
  • Provide administration support to the HR department as needed.
  • Always maintain confidentiality and security of company and employee documents.
  • Ad-hoc support to the HR Management team as required.

KPI’s:

  • Processing time of applications
  • Accuracy of applications
  • Maintenance of employee files

Key Relationships:

  • Local (Internal): All Employees, HR, Facilities & Services, Retail Back Office, Retail Stores, Finance & Marketing.
  • Local (External): Government Authorities and Typing Centres.
  • PRO Service Providers

Knowledge, Skills and Abilities:

  • UAE Local laws, regulations and procedures.
  • MS office: Excel and MS outlook are a must.
  • Experience in using government online application systems.
  • Strong organizational and time management skills.
  • Customer oriented, approachable and strong interpersonal skills.
  • Strong written and verbal communication skills in both English and Arabic.
  • Fluency in English – and preferably Arabic
  • Relationship building

Requisite Education and Experience / Minimum Qualifications:

  • Diploma or equivalent.
  • 3 years of overall work experience in dealing with the local authorities and public sector.
  • Own car and driving license.
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