We are seeking a highly organized and detail-oriented Commercial Valuations Administrator to join our Dubai team. The role will provide essential support to the Commercial Valuations department, ensuring the smooth preparation, coordination, and delivery of reports, quotations, and invoices. The successful candidate will play a key part in maintaining accurate documentation, managing client communications, and supporting the wider team with administrative and operational tasks. This position requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities
- Assisting in the preparation of customer RFPs when required - collating and formatting documents, compiling general sections, etc.
- Assisting with typing, collating and binding of valuation reports
- Reviewing reports, including checking for spelling/grammar mistakes
- Preparing terms of engagements/valuation fee quotations
- Daily preparation of invoices for banks, as and when required
- Manage an internal system, benchmarking success and failures of quotations monthly
- Manage digital filing of soft copies for the Commercial Valuations team
- Manage cheque collection and writing receipts for valuation clients
- Following up with clients on outstanding fees
- Carry out end of month invoicing and update fee analysis logs
- Manage daily data entry in our in-house valuation’s trackers
- Coordinate valuer inspections
- Assist with any Ad-hoc requests within the team
Provide administrative support to the wider Dubai Valuations team if required
Skills, Knowledge and Experience
- A minimum of three years’ experience in a similar administrative post, experience within Real Estate would be highly advantageous
- Well-developed interpersonal skills and ability to build and sustain relationships with clients and team members
- Attention to detail and proactive
- High level of written and verbal communication skills
- Ability to work independently with a strong sense of responsibility and to have a proactive, positive approach
- Good organization skills, ability to multitask, with attention to detail
- High level of computer literacy skills with proficiency in using Microsoft Office applications i.e. Word, PowerPoint and Excel
- Team player with positive attitude, enthusiastic and self-motivated with the ability to work calmly under pressure
