HR Administrator

Job Purpose:

To provide support to the HR department and SLT for smooth on and off boarding of new members of the team and other HR task.

The Role Profile:

The role will involve working independently as well as collaboratively with colleagues to make contributions to the development, implementation, maintenance, and improvement of ELA Training Service’s HR function.

The HR Administrator is expected to deliver their responsibilities efficiently and with integrity – showing a positive and professional attitude. The role involves demonstrating effective communication skills (both written and verbal) while adopting a pro-active approach to ensure tasks are completed on time, as required, and ensuring that any issues are addressed or escalated as and when they arise.

The role requires an understanding of the need to maintain accurate data which remains full, complete and current at all times and the importance of this being achieved.

Key Skill requirements:

• Effective communication; verbal, written, interpersonal
• Task and time management
• IT proficiency in Microsoft programmes, HR Software’s and UK Checks (*ideal)*
• Ability to prioritise to meet deadlines
• Experience in a HR and UK compliance administration role
• Problem-solving/ Analytical and attention to detail

Position expectations and Key responsibilities:

Support the Senior Leadership Team with On and Off Boarding of Staff

DBS System Checks:

• Conduct thorough DBS (*Disclosure and Barring Service)* system checks for new hires, volunteers, or other relevant personnel in compliance with legal and organizational requirements.
• Maintain accurate records of all DBS checks, ensuring they are up-to-date and aligned with the organisation's policies.
• Undertake refresher DBS Checks as required by statute.

Onboarding Process Collation:

• Coordinate and manage the onboarding process for new employees in collaboration with department heads.
• Collect and collate all necessary documents and information required for new hires, including contracts, forms, and employee details.
• Ensure that the onboarding process is seamless, efficient, and welcoming for new team members including supporting the recruiting manager with the induction process.
• Arrange for acquisition and distribution of IT equipment as necessary.
• Arrange to request and collate references from new staff.
• Arrange “right-to-work” documentation.

General Support for Managers:

• Provide comprehensive administrative support to SLT members and other managers as needed regarding their team’s recruitment, chasing references, setting probation reminders, support in setting up interviews including calendar management, travel arrangements, and meeting coordination.
• Support managers with the sickness/return to work process.
• Handle phone calls, emails, and enquiries on behalf of managers, ensuring prompt and professional responses.
• Support managers in arranging CPD courses and additional training for staff members.
• Maintain the Company and staff Central Records

Company Dashboard and Monthly Payroll:

• Collate information from each department to update the company central dashboard monthly and distribute as necessary.
• Update the staff central records as necessary, including the Atlas HR database so that all staff information is accurate and UpToDate.
• Collate Payroll data from line managers and ensure it is received by the Sr. HR advisors and finance team on a timely basis within given timeline.
• Support communication and coordination between the Management Team.

Communication and Coordination:

• Facilitate smooth communication and coordination within the Management team and across departments.
• Act as a central point of contact for information dissemination and escalation of urgent matters and reports.
• Provide executive and secretarial support as needed to the CEO and SLT.
• Coordinate with PRO for End to End Visa process for Dubai employees.
• Any other UAE law based task as required with HR department.

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month

Education:

• Bachelor's (Required)

Experience:

• HR & Administrative: 4 years (Required)

Expected Start Date: 11/08/2025