We are looking for a proactive, detail-oriented Real Estate Administrative Assistant to join our fast-paced and growing team in Dubai. This is an excellent opportunity for a candidate with strong organizational skills and previous experience in real estate administration who is eager to grow within the industry.
Key Responsibilities:
- Provide comprehensive administrative support, including managing phone calls, emails, calendars, and appointment scheduling
- Prepare, review, and manage real estate documentation such as contracts, agreements, and listings on platforms like Property Finder, Dubizzle, and Bayut
- Apply for and manage Trakheesi permits and ensure compliance with RERA regulations
- Draft and prepare tenancy contracts and required forms including Form A, B, I, and F
- Generate and track tax invoices for commissions; follow up on outstanding payments
- Assist in WPS payroll processing for agents and staff
- Accurately prepare and submit VAT returns to the Federal Tax Authority (FTA)
- Maintain and update listings on MLS and other property marketing platforms
- Coordinate timelines for transactions and ensure deadlines are met
- Track commissions and ensure timely disbursements
- Maintain well-organized digital and physical filing systems for compliance and documentation
- Communicate professionally with clients, agents, and external vendors
- Keep Excel and Google Sheets up-to-date with relevant data
- Make outbound cold calls to landlords, tenants, and investors to generate leads (training provided)
Requirements:
- Minimum 2 years of experience in a real estate administrative role (Dubai market experience preferred)
- Solid knowledge of AML/CFT regulations and experience in a compliance-related role
- Familiarity with RERA, Trakheesi, VAT filing, and WPS payroll processing
- Experience in property management, commission tracking, and tax invoicing
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM systems
- Excellent written and spoken English communication skills
- High attention to detail with a proactive and solution-oriented mindset
- Flexible availability, including weekends and the ability to manage urgent requests
What We Offer:
- Visa sponsorship provided after successful completion of a 2-month probation period
- Full training on listing platforms and internal systems
- Opportunities for career advancement within a respected real estate company
- Performance-based bonuses and continuous professional development
- Dynamic and supportive work environment
Job Type: Full-time
Salary: Up to AED 3,500 per month
Job Type: Full-time
Pay: AED2,000.00 - AED3,500.00 per month
Experience:
- Administration: 2 years (Preferred)
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