Executive Secretary

SAAE Company - Dubai
AED3,500 - AED5,000 a month

DubaiFull-time, PermanentAED3,500 - AED5,000 a month

You will report directly to the Administration Manager. You will also be required to perform any other duties, as deemed necessary by the Chairman or his nominees. Below are your job descriptions that consist of and not limited to:

1) Perform a wide variety ,complex, sensitive, highly responsible and confidential office administrative secretarial, advanced clerical and programmatic support functions in support of assigned department with only occasional instruction or assistance

2) Accurately maintains a general filing system

3) Under direction , provides high level administrative assistance to a department manager

4) Ability in exercising judgment and initiative

5) Relieves department manager of technical , as well as general administrative details

6) Plan and organize work activities, recommend improvements in work flow , procedures and use of equipment and forms; implement improvements as approved develop and revise office forms and report formats as required

7) Draft and / or type word process, format, edit , revise, and process a variety of documents and forms including report , correspondence, memorandum, agenda items and report , agreement , ordinances, resolutions, technical and statistical charts and tables and other specialized and technical materials from rough drafts, diction , modified standard formats and brief verbal instructions

8) Proofread , verify and review materials , applications, records, and reports for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete

9) Maintain accurate and up-to-date offices files, records, and logs for assigned areas; develop,

prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed.

10) Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; assist in the compilation of reports.

11) Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other departments; coordinate and arrange special events as assigned; schedule meetings; coordinate arrangements and set up

12) Meeting rooms; notify participants; prepare and/or assemble meeting materials.

13) Perform other related duties, tasks and responsibilities related to your job as deemed required by the company.

14) Maintain accurate and up-to-date offices files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed.

15) Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; assist in the compilation of reports.

16) Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other departments; coordinate and arrange special events as assigned; schedule meetings; coordinate arrangements and set up meeting rooms; notify participants; prepare and/or assemble meeting materials.

17) Perform other related duties, tasks and responsibilities related to your job as deemed required by the company.

Job Types: Full-time, Permanent

Salary: AED3,500.00 to AED5,000.00 /month

Experience:

  • Executive Secretary: 3 years (Required)

Education:

  • Bachelor's (Required)

Location:

  • Dubai (Required)

Language:

  • English (Required)
  • Arabic (Preferred)
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