Office Manager

Main Accountabilities of The Job:

1.Supervision

Plan and supervise all activities in the assigned area to meet all performance objectives.

Train and develop the assigned staff on relevant skills to enhance their proficiency on the job.

2.Policies, Processes and Procedures

Supervise the implementation of all section policies, processes and procedures.

3. Budgets

Implement the section budgets and work plans.

4.Continuous Improvement

Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity.

5.Reports

Assist in the production and amendment of reports as required by the Group CEO and the Board along with the necessary follow-up.

6. Executive Assistant

Function as Executive Assistant to the Group CEO.

Identify and solve problems and issues to improve the effectiveness and efficiency of the Management Team

7. Committee Meetings

Work closely with the MD to organize agendas for Board and Executive Team meetings including assembly of background documents and circulating them ahead of the meetings.

8.Administration Support

Record minutes of Board, Senior Management and Customer meetings to ensure accurate records are maintained of all action points for implementation.

9.Data and Document Management

Manage the filing and data management systems for the GCEO’s Office.

Collate, examine and analyze data for the GCEO, as required.

Scope :

The scope of this job extends to the Company sites in the UAE

Interfaces

Internal :

Communicates across the organization on behalf of the GCEO: Board Members, Executive Management team, Department Managers and all employees of Ducab.

External :

VIP visitors, Government entities, Board Members, vendors, service providers, customers on behalf of the GCEO.

Knowledge and Qualifications :

Essential : Diploma and/or certification in office administration

Desirable : Degree in Business Administration, preferably with multi-lingual capability

Job Skills: Administration skills, good communication and computer skills, initiative, planning and organizing skills, minute recording skills, confidentiality, ability to process information

Behavioural Competencies : Trustworthiness, diplomacy, transparency, integrity, professionalism, caring & supportive style, passion for excellence, continuous improvement orientation